Oorkaan is looking for: an administrative assistant for 20 hours per week

Oorkaan is looking for:
an administrative assistant for 20 hours per week

Do you get satisfaction from confirming appointments and seeing contracts signed? From having all invocations sent and payments processed? And do you love music? Then we are looking for you, to support our sales team and handle part of our financial administration. 

For nearly 25 years, Oorkaan has been creating staged concerts where the music takes center stage and musicians are the only performers. We perform in concert halls and theaters, and sometimes in community centers or at festivals. We do this for everyone from the age of two, for small and large ears, for schools or the whole family. Our performances can be seen and heard in the Netherlands and abroad.

From our spacious and bright office in Amsterdam-West*, we work with a small team, our own ensemble of four musicians, and various guest ensembles. Together, we create two to three new productions each year, and around 120 concerts are performed. In the coming years, we want to make our team as diverse as the music we perform. 

*There is a stair elevator available. 

What you'll do: 

1. Sales Administration 

• Together with the sales team, check the availability of musicians and technicians for the concerts to be sold, and confirm the agreed arrangements 

• Process the booked performances in the planning 

• Draft and send contracts, and ensure they are signed and returned 

1. Financial Administration 

• Draft and send invoices 

• Register invoices from debitors and creditors 

• Process bank transactions 

We offer: 

• A salary in accordance with Drama & Dance (collective labor agreement) scale III (€2,363 - €2,983 based on 40 hours), 8% holiday allowance, and a €400 year-end bonus (based on 40 hours) 

• A one-year contract, with the possibility of extension based on functioning 

• 27 vacation days and 12 Atv-days for a full-time position 

• A personal training budget of €3000 euros a year 

• A small collegial team, a flat organization, and a creative environment  

You bring: 

• Preferably proficiency in English: advanced level B1. Don't speak English? Then we ask an advanced proficiency in Dutch: C1/C2. Other language skills are a plus. 

• Experience with Exact Online, or a similar program 

• Experience with Excel, Word, and Outlook 

• A plus: you've previously worked with an online scheduling program. The willingness to learn is more important 

• A precise and accurate work style, and you enjoy organizing your work independently 

• The ability to work on-site for at least three, preferably four, half-days a week. The remaining hours can be flexibly distributed 

Diversity and inclusion at Oorkaan
Oorkaan creates performances with music from everywhere and from all ages, collaborating with diverse ensembles, creators, and designers. In our team, we want to hear different voices, with diversity in gender, age, cultural and socio-economic backgrounds. A team where everyone feels safe and comfortable working, and which reflects our audience and the society around us. 

Apply now!
Send your response in introducing yourself (an email, video, resume or motivation letter) to info@oorkaan.nl. We will let you know immediately after your response whether we invite you for a first conversation. 

For more information you can call 020-6202828 on Monday to Thursday between 9:00 and 17:00, ask for Florence.